Sharing a vehicle with other people
Available in: 📱 App
You can share any of your vehicles with other RideBase users — for example with family members who also use the vehicle. You decide exactly which areas the other person sees.
Creating a share
- Open your vehicle and go to the vehicle settings
- Tap Sharing
- Tap Share and choose Add user (share via email address)
- Enter the person's Email address — it has to belong to a RideBase account
- Set the permissions (see below) and tap Share
The person receives a push notification ("Vehicle shared") and sees the vehicle in their app from then on.
Permissions: what may the person see?
In the Permissions for event types section, you use checkboxes to choose which areas of the vehicle are shared:
| Option | Shared area |
|---|---|
| Service/Maintenance | Service and maintenance entries |
| Refuel | Fuel entries |
| Odometer | Odometer reading entries (for vehicles with operating hours: Operating Hours) |
| Document / Photo | The vehicle's documents and photos |
| Purchased | Acquisition date and purchase details |
Service plans and components are always visible — the note in the dialog points this out too.
With the Create trips toggle you additionally decide whether the person may record their own trips with the vehicle in the logbook.
Trip visibility: which of your trips does the person see?
Your own trips are private by default. In the My trip visibility section ("Which of my trips may this person see?"), you share them specifically by trip purpose:
- Business trips
- Commute trips
- Private trips
If you leave all boxes unchecked, your trips remain invisible to the person. Read more about trip purposes under Setting the trip purpose.
Notifications for the shared vehicle
The person you share with can choose for themselves in the settings of the shared vehicle which reminders they want to receive — under Notifications ("Choose what you want to receive"):
- Odometer Reminder — reminds them to enter the current reading
- Service plan reminder — reminds them of due service plans
There, under Shared, they can also see at any time which permissions you've granted them.
Changing permissions
- Open Sharing on the vehicle
- Tap the menu on the person's entry and choose Edit permissions
- Adjust the selection and tap Save
The change takes effect immediately.
Ending a share
- Open Sharing on the vehicle
- Tap the menu on the person's entry and choose Remove share
- Confirm with Remove
The person thereby loses access to the vehicle.
:::tip More ways to share You can also share your vehicle with a workshop or manage vehicles together in an organisation. :::