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Documents, photos & receipts

Available in: 📱 App · 💻 Web portal

Registration, insurance policy, workshop invoice, fuel receipt: in RideBase you store documents and photos right on the vehicle — either attached to an entry or as a standalone document.

Uploading a document or photo (app)​

  1. Open the vehicle, tap "+" ("Add Entry")
  2. Choose "Document / Photo"
  3. Enter the date and, optionally, a description
  4. Add files in the "Attachments" section:
    • "Take photo" — straight from the camera
    • "Photos from gallery" — one or more images
    • "Add documents" — PDF files
  5. You can give each file a "Label" and tags (tags can be applied to all files)
  6. Save — the entry appears in the timeline

Photos are automatically downsized when uploading, so the upload finishes quickly.

Receipts on entries​

You'll find the same "Attachments" section in almost every entry — so a receipt stays right with the event it belongs to:

The "Files" tab​

The "Files" tab in the vehicle view collects all of the vehicle's attachments from every entry and trip in one place. There you can:

  • search by file name
  • filter by tags
  • switch the sort order (by event date, date added, or alphabetically)

Tapping a file opens it in the preview.

:::info Shared vehicles For vehicles shared with you with driver permission only, the "Files" tab is not available. :::

Vehicle photo​

You can give your vehicle a profile picture: in the vehicle settings, tap the vehicle image and choose "Camera" or "Gallery". The picture appears on the home screen and in the vehicle view.

In the web portal​

In the web portal the upload works the same way via "Eintrag hinzufügen" → "Dokument / Foto" (add entry → document/photo) — plus you can simply drag & drop files onto the vehicle page ("Fotos oder PDFs hierher ziehen oder klicken · max. 10 MB je Datei" — drag photos or PDFs here or click · max. 10 MB per file).

The "Dateien" (files) tab there offers filters ("Alle Dateien" (all files), "Nur Bilder" (images only), "Nur Dokumente" (documents only)), a filter by the associated entry, a selectable sort order, and a list/tile view. Clicking a file opens the preview — from there you can jump straight to the associated timeline entry.